Executive Assistant

Our client, a visionary and fast-paced healthcare entrepreneur based in San Francisco, is seeking a highly experienced and tech-savvy Executive Assistant to provide strategic and administrative support to the Founder of a world-class concierge medical practice. This is a unique opportunity for a dynamic EA who thrives in an innovation-forward, fast-moving environment and wants to work at the intersection of healthcare, thought leadership, and cutting-edge technology. The company has a deeply mission-driven and relationship-centered culture with a focus on excellence, discretion, and curiosity.

***This is an in-office role that will have some hybrid flexibility with time, located in San Francisco, CA.


Key Responsibilities:
• Serve as a true strategic partner and right-hand to the Founder, acting as gatekeeper and liaison across all areas of the business
• Manage a complex and frequently shifting calendar, including daily check-ins, real-time updates, and end-of-day summaries
• Coordinate extensive domestic and international travel arrangements
• Partner closely with the Founder’s clinical and executive teams to align schedules, priorities, and communications
• Organize internal meetings, take detailed minutes, and track action items across ongoing projects
• Build and maintain systems and processes to improve workflows and operational clarity
• Conduct research and due diligence on individuals, companies, and ideas related to the Founder’s projects and partnerships
• Assist in managing the Founder’s digital presence across platforms including LinkedIn, Substack, and Instagram
• Provide presentation support for high-profile speaking engagements and advisory work
• Support the execution of curated events, dinners, salons, and immersive retreats
• Maintain the highest level of confidentiality, professionalism, and adaptability at all times

Qualifications:
• Bachelor’s degree required
• Minimum of 5+ years of experience supporting a C-level executive, ideally in a high-growth, high-performance environment
• Extremely tech-savvy and systems-oriented; familiarity with tools such as Google Suite, Slack, Signal, WhatsApp, Evernote, Superhuman, LinkedIn, and ChatGPT
• Proven ability to manage multiple projects, tight deadlines, and evolving priorities with calm and confidence
• Excellent written and verbal communication skills; professional, concise, and thoughtful in all interactions
• Emotionally intelligent, curious, and comfortable offering feedback or pushback when appropriate
• Strong attention to detail and organizational rigor
• Experience with calendar management, content coordination, and presentation support
• Familiarity with Salesforce is a plus
• Comfortable working in-office when the Founder is local and supporting remotely when he travels
• Willingness to support occasional personal scheduling needs for the Founder

Salary Range:
$130,000 – $140,000
Competitive benefits including 401(k), robust health coverage.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.