Accounts Payable Administrator

A prestigious global boutique investment banking advisory firm is seeking a highly organized, detail-oriented Accounts Payable Administrator to join its growing NYC-based Finance Operations team. We are looking for a capable and proactive individual with a background in Accounts Payable, a strong team mentality, and the ability to manage multiple operational responsibilities in a fast-paced, professional environment. The role offers significant growth potential and is ideal for someone eager to take ownership of processes and expand their scope. This is a broad and high-visibility role, reporting directly to the COO, with exposure to senior leadership and cross-functional teams.

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Compensation: $60,000–$65,000 base + discretionary bonus + competitive benefits‍

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Work Model: Fully onsite in Midtown NYC office location

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Responsibilities:

Accounts Payable & Vendor Management

• Process invoices, reimbursements, and payments in alignment with internal policies
• Code, enter, and reconcile invoices
• Maintain vendor records, assist with month-end accruals and reporting
• Administer bi-monthly employee reimbursements
• Support closing processes and liaise with internal departments to resolve invoice issues
• Expense & Compliance Oversight

Review employee expense reports for compliance

• Validate receipts and backup documentation
• Maintain documentation of flagged issues and resolution
• Assist in revising expense policy as needed
• Aviation & Executive Travel Coordination

Serve as liaison with aviation team and EAs for executive travel logistics

• Monitor flight schedules, itineraries, and ensure compliance with travel policy
• Track and allocate travel expenses across entities
• Maintain monthly billing and quarterly reporting for senior leadership

Gifting & Compliance Tracking

• Maintain logs of all client gifts to ensure compliance with firm and regulatory guidelines
• Generate periodic gifting reports by team, region, or client
• Research & Information Services Administration

Oversee firmwide access to 65+ research platforms

• Manage onboarding/offboarding processes for research tools
• Run quarterly user audits and coordinate with vendors to resolve access issues

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Qualifications:

• Bachelor’s degree (required)
• Minimum 1–3 years of relevant Accounts Payable or Finance Operations experience
• Proactive, organized, and adaptable with a strong sense of ownership
• Comfortable handling sensitive information and working in a confidential, high-stakes environment
• Excellent communication and collaboration skills
• Proficient in Excel and familiarity with accounting systems

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Please submit your resume for consideration.