Personal Assistant / House Manager, NYC

Personal Assistant / House Manager, NYC A sophisticated and accomplished female principal on the Upper West Side is seeking a highly capable Executive Personal Assistant / Household Manager to provide seamless support across her personal, household, and professional life. This hybrid role requires a resourceful, detail-oriented, and proactive individual who thrives in a fast-paced environment, can anticipate needs, and manages logistics with warmth, precision, and discretion. This is an exciting opportunity for someone with a strong service mindset who enjoys managing both the finer details and the broader picture of a private household and professional calendar. The right candidate will serve as a trusted gatekeeper, right hand, and facilitator of calm, comfort, and efficiency. Executive Assistant Duties: • Manage complex scheduling across multiple time zones, including professional meetings, virtual calls, and personal engagements • Liaise with business contacts, board members, and advisors on the principal’s behalf • Handle confidential documents, organize files, and assist with special business projects and presentations • Prepare meeting briefs, talking points, and follow-ups as needed • Monitor and respond to high-volume email inboxes with tact and efficiency • Coordinate with professional staff (legal, finance, PR, etc.) and manage deadlines and deliverables • Book and coordinate business travel (air, ground, hotel, itineraries) • Track expenses and prepare simple reports or liaise with accountant/bookkeeper as needed Personal Assistant Duties: • Handle daily to-do lists and prioritize personal tasks for the principal • Run errands, handle returns/exchanges, coordinate dry cleaning, pharmacy, etc. • Maintain wardrobe management, packing/unpacking, seasonal rotation, and returns • Source and purchase luxury items, gifts, personal care products, and home items • Book personal appointments: health/wellness, beauty, dining, etc. • Provide support with social calendar and RSVP/event coordination • Arrange occasional personal travel and detailed itineraries • Serve as a discreet liaison for friends, family, and personal service providers Household Manager Duties: • Oversee all household operations for a well-appointed Manhattan residence • Supervise vendors, service staff, contractors, and cleaners to ensure excellence and discretion • Manage household schedules for deep cleaning, maintenance, seasonal décor, etc. • Maintain household manuals, contact lists, passwords, and project trackers • Manage home inventory and order restocks (groceries, supplies, specialty items) • Oversee home organization systems—closets, kitchen, storage, etc. • Assist in planning and executing small in-home events or gatherings • Conduct regular walkthroughs to ensure cleanliness, comfort, and guest readiness • Coordinate tech support, repairs, home deliveries, and troubleshooting Ideal Candidate Profile: • 3+ years of experience in a similar private service role supporting a high-profile or high- net-worth individual • Prior experience in NYC strongly preferred • Polished, poised, and highly professional; acts with integrity, maturity, and emotional intelligence • Tech-savvy: proficiency in Google Suite, Microsoft Office, iCal, Zoom, and various project or calendar apps • Exceptionally organized and detail-oriented, with excellent time management skills • Discreet and trustworthy with a high degree of confidentiality • Able to anticipate needs and solve problems before they arise • Graceful under pressure and adaptable to changing priorities • Excellent written and verbal communication skills • Comfortable managing both high-level strategy and day-to-day minutiae Compensation: $150k-175k salary + benefits