Administrative Assistant

Role: Administrative Assistant

Location: San Francisco/Financial District

Schedule: 5 days onsite with some flexibility

Salary: $100k -120k Base + Bonus + Paid OT + Great Benefits

An industry-leading global private equity firm is seeking an Administrative Assistant to support a Managing Director and their team. This is a unique opportunity to join a dynamic, fast-paced environment where excellence, collaboration, and integrity are valued at every level.

About the Role:
As an Administrative Assistant, you will play a key role in supporting senior leadership through seamless scheduling, communication, and coordination. This position requires a proactive individual with strong organizational skills, professionalism, and discretion. You’ll work closely with internal stakeholders, clients, and other executive assistants across the firm.

Key Responsibilities:
- Manage calendars for the Managing Director and team, including scheduling internal and external meetings
- Serve as a primary point of contact and gatekeeper for calls and scheduling requests
- Coordinate travel arrangements (domestic and international), including flights, hotels, and car service
- Process and track detailed expense reports and reimbursements
- Book meeting rooms, greet guests, and manage visitor logistics
- Support other professionals and team members as needed
- Maintain and organize files and handle ad hoc projects with efficiency and discretion

What We’re Looking For:
- 4+ years of administrative experience supporting multiple professionals in a fast-paced setting
- Experience in the finance industry required
- Strong communication skills and emotional intelligence
- Exceptional attention to detail and organizational skills
- Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities
- Discretion and a high degree of professionalism and confidentiality
- Tech-savvy with proficiency in Microsoft Office Suite; familiarity with Concur is a plus
- Independent, proactive, and dependable with strong follow-through

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.