Personal Assistant to Principal

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support a busy household and Principal in managing events, property operations, and day-to-day scheduling/coordination. This role requires excellent communication skills, strong attention to detail, and the ability to juggle multiple priorities while maintaining discretion and professionalism.

Key Responsibilities
Event Planning Support
• Coordinate with vendors, venues, and other stakeholders.
• Manage RSVPs, guest lists, invitations, and travel/accommodation logistics.
• Oversee timelines, appointments, tastings, and related events.
• Track budgets, payments, and contracts to ensure all deadlines are met.
Property Management
• Serve as primary point of contact for property maintenance, repairs, and service providers. Working in tandem with House Managers for two properties
• Schedule and oversee contractors, cleaners, landscapers, and other vendors.
• Perform routine inspections and ensure the property remains clean, functional, and well-maintained.
• Manage household inventories, supplies, deliveries, and organizational systems.
• Handle coordination for any renovation or improvement projects.
Day-to-Day Scheduling & Task Coordination
• Manage complex calendars, appointments, and reminders.
• Coordinate travel arrangements, reservations, and itineraries (domestic and international).
• Run errands, handle shopping needs, pick-ups/drop-offs, and general personal tasks.
• Assist with personal and professional correspondence, email organization, and follow-ups.
• Anticipate needs, provide proactive solutions, and help simplify daily routines.
Philanthropy Support
• Assist with planning and coordinating charitable events, fundraisers, and community initiatives.
• Manage donation tracking, timelines, volunteer coordination, and follow-ups.
• Communicate with foundations, charity organizations, event hosts, and stakeholders on behalf of principals.
• Support outreach efforts, correspondence, social impact reports, and project documentation
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Qualifications
• Previous experience as a Personal Assistant, Executive Assistant, estate/property management
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Tech-savvy with proficiency in scheduling tools, spreadsheets, and communication apps.
• Professional demeanor, positive attitude, and ability to work independently.
• Valid driver’s license; ability to travel locally as needed.

Work Style & Expectations
• Highly reliable and detail oriented.
• Flexible, adaptable, and comfortable handling shifting priorities.
• Comfortable liaising with vendors, service providers, and guests on behalf of the principals.
• Occasional evenings or weekends may be required during peak wedding planning periods or property emergencies.


Please submit your resume for consideration!