Office Operations Coordinator

A premier, high-growth AI firm is seeking a dedicated Office Operations Coordinator. As the company continues to grow and build-out across three offices in NYC,  they need a proactive professional to manage the daily "run of show" and help build the operational infrastructure of our New York hub.

This isn't a typical 9-to-5 administrative role. We are looking for a "wearer of many hats" who thrives in a fast-paced, scrappy startup environment and is eager to develop deep expertise in facilities management and high-touch hospitality.

Comp & Benefits
• $80,000 – $100,000 base (commensurate with experience) + Performance Bonus + Equity
• 100% company-paid medical benefits, 401k matching, and unlimited PTO.
• Fully catered breakfast, lunch, and early dinner plus a stocked kitchen of snacks.

Qualifications
• 1+ years of experience in office coordination, reception, or corporate operations.
• A background in hospitality or retail is highly preferred; you understand what it means to serve a high-performing team.
• Strong problem-solving skills and the ability to pivot quickly in an ambiguous environment.
• Must be able to work 100% onsite in SoHo, Monday through Friday and be committed to working flexible hours as needed to get the job done.

Key Responsibilities
• Office & Facilities Management: Act as the primary point of contact for vendor relations, sourcing and scheduling contractors (HVAC, plumbing, electrical), and maintaining a vetted database of service providers.
• Daily Execution: Oversee janitorial and kitchen support to ensure our spaces are pristine. Manage inventory, restock supplies, and organize incoming packages.
• Strategic Scaling: Propose and implement solutions to help our operations keep pace with our rapid headcount growth.
• Employee Experience: Facilitate onboarding workflows, including the creation of new-hire welcome kits and conducting office tours.
• Rapid Response: Own the office operations communication channels, providing immediate solutions to facilities issues or team requests.

Who You Are
• Driven & Dedicated: You are in a "building" phase of your career. You are comfortable with flexible hours, including evenings/weekends, to ensure the mission succeeds.
• Anticipatory Thinker: You don't wait for instructions. You identify failure points before they happen—if a light is flickering or the Wi-Fi is lagging, you’ve already contacted a vendor.
• High Autonomy: You enjoy a flat structure where you are trusted to make decisions, negotiate deals, and own projects from start to finish.
• Personable & High-Visibility: As a central figure in a 200+ person office, you possess a "5-star hospitality" mindset and treat every interaction with urgency and professionalism.

Please submit your resume to apply!